
Executive Assistant (with Office & Facilities Management)
- Basingstoke, England, United Kingdom
- People Team
Job description
Nomios' mission is to build a ‘secure and connected’ future. Organisations across Europe depend on us to help secure and connect their digital infrastructures.
In support of our continued growth, we are seeking an Executive Assistant to join our team to provide comprehensive administrative support to senior executives, while ensuring the smooth operation of office and facilities management. This is a fantastic opportunity for someone ready to take the next step in their career, with a company that invests in its people and offers opportunities for development.
Your role as Executive Assistant
You will work closely with the UK Managing Director and Leadership Team, acting as a trusted partner, managing schedules, communications, and key projects, while maintaining a professional and organised work environment. Your ability to handle multiple priorities with efficiency and discretion will be crucial in contributing to the organisation’s success.
You will play a pivotal role in ensuring operational excellence, bringing an energetic but diligent approach to your work. Building professional relationships with employees and managers across all levels of the business, as well as with external stakeholders, will be key to your success. In addition, you will take ownership of Health & Safety responsibilities within the business, address queries in the shared Office inbox, and provide support by covering for the Office & Events Manager as needed.
Key responsibilities
No two days will be the same whilst you work to support our busy team!
Key responsibilities will include:
Executive support
Manage executive schedules, including meetings, appointments, travel arrangements, and events
Serve as a primary point of contact between executives and internal/external stakeholders
Handle confidential information with the utmost discretion and professionalism
Assist in the planning and execution of special projects and organisational initiatives
Office management
Work seamlessly with our Office & Events Manager to oversee daily office operations, ensuring a well-maintained and productive workspace
Coordinate with IT and other departments to ensure seamless office functionality
Develop and implement office policies and procedures to optimise efficiency
Support event planning and coordination as required
Facilities management
Ensure the maintenance, safety, and security of office facilities
Liaise with the estate team, contractors, and service providers for repairs and maintenance
Keep up-to-date with regulations to ensure ongoing compliance with health & safety standards
Conduct regular inspections to identify and resolve facility-related issues
Ensure that risk assessments are implemented and maintained as required
Job requirements
We hire result-orientated, smart, and high-energy individuals who bring a can-do attitude and a willingness to go the extra mile and deliver exceptional outcomes. You will be conscientious, reliable, and methodical in your approach, and should enjoy working in a fast-paced and dynamic business environment. Exceptional attention to detail is an absolute must (we cannot stress this enough!), as is the requirement to uphold the highest standards of confidentiality and professionalism in your work.
Additional requirements include:
Fluent in English with excellent written and oral communication skills
Solid educational background
Strong team player who can also use initiative and work independently
Exceptional organisational and time-management skills
Ability to build strong, trusting relationships quickly
Good sense of humour
Ability to work under pressure and multi-task without compromising on quality
Familiarity with Microsoft 365
Flexibility to adapt to changing priorities
Familiarity with health and safety regulations and office compliance standards would be advantageous
Previous experience in a similar role would be advantageous
Job specifics
This is an office-based role (Basingstoke) with flexibility for occasional homeworking by agreement – free hot & cold drinks, breakfast items, snacks, lunches, and regular takeaway Fridays are provided to all staff in the office!
Hours are full-time: Monday-Friday, 9:00am-5:30pm
Occasional travel may be required, including overnight stays
Why would you choose to come and work with us?
You will get to work in a dynamic, fast-paced environment where you are free to use your initiative in support of our strategic objectives. You will work alongside high calibre sales, technical, and operational experts as part of a supportive, tight-knit team, within which every individual has an important part to play and makes a real difference. Nomios offers a highly competitive salary and commission scheme along with industry-leading benefits.
Nomios is an equal opportunity employer and is committed to creating and sustaining an environment in which everyone is provided with an equal opportunity to grow and develop, and no individual will be unjustly discriminated against. This includes, but is not limited to, discrimination because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation.
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